Does your team spend hours checking stock and looking for products?
8 ha week, on average in a clinic
Take control of your dental supplies.
Take a photo of the invoice from any distributor or upload the PDF, and your stock updates itself, with low-stock and expiry alerts.
- First month free
- No commitment
- Your whole team included
Sound familiar?
Most clinics manage their inventory by checking drawers, with paper notes and from memory.
Don't know which supplies are about to expire?
3–7%of supplies end up expiring: lost money, and a risk for patients and in inspections
Do you place last-minute urgent orders and pay more?
20–40%extra cost on urgent orders
Is money tied up in stock that doesn't move?
Tied-up capitalsitting on the shelves
Missing critical supplies right when you need them?
Cancelled appointmentsor postponed for lack of supplies
Does purchasing depend on a single person?
Nobody knows what to orderwhen that person is away
If you answered yes to any, Optident can help.
Start freeScan invoices from any distributor. We do the rest.
It doesn't matter where you buy. Take a photo of the invoice or delivery note with your phone, or upload the PDF from your computer, from any dental supplier or online store. Optident recognises the products and digitises your stock in seconds. No typing.
- Any distributorCompatible with every dental supplier on the market.
- Photo or fileTake a photo with your phone or upload the PDF from your computer, just as it arrives.
- Seconds, not hoursFrom paper invoice to digital inventory, automatically.
Scan, control and restock in one click.
Scan the invoices for your usual purchases and we recognise their products. You set minimums and maximums; Optident watches the stock and prepares your restock.
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Scan your invoices
Take a photo with your phone or upload the PDF. We read every line of the invoice and add the products to your inventory, with their quantities. No typing.
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Set minimums and maximums
Set how much you want of each product. We alert you when it falls below the minimum or nears its expiry date, and we know how much to restock up to the maximum.
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Restock in one click
Optident tracks the levels and prepares your restock list. In our marketplace we compare prices for you and you buy everything in a single order, without going from site to site.
Wherever you buy, your stock updates: scan the invoice or delivery note when the order arrives.
Every product, traced from start to finish.
You know which products you have, which batch they come from and when they expire. And you can be sure everything is ready for any inspection.
Batches and expiry dates
They come in with the invoice or delivery note, with nothing to write down.
Every use, on record
With the name of whoever marked it and the date, from a phone or a computer.
An alert before it expires
Use first what expires first and stop throwing supplies away.
Ready for an inspection
Batches, suppliers and movements on record, always up to date.
Your whole team, one inventory.
Everyone in the clinic logs what comes in and what they use, from the phone app or from the computer. Stock updates instantly for everyone, and purchasing no longer depends on a single person.
Scan In, all at once
When an order arrives, scan the invoice or delivery note and we detect everything that comes in.
Scan Out, as you use
Each time someone uses a product, they deduct it right away from the app or the computer.
A login for everyone
Dentists, assistants, hygienists and reception: everyone signs in with their own login.
Instant, for everyone
Phone, tablet or computer: everyone sees the same stock in real time.
Optident is unique.
Your inventory, your invoices and your purchasing in one place. We read invoices from any distributor and, in our marketplace, prepare your cart with partner distributors.
Start free-
Automatic buying
In our marketplace we compare prices across partner distributors and prepare your cart when stock runs low.
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Invoices from any distributor
Upload the invoice from your supplier, whoever it is, and its products go into your inventory.
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Ready in minutes
No support or training needed: upload an invoice and your inventory starts to fill up.
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Your whole team on board
All your staff work on the same inventory, so purchasing does not depend on a single person.
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Buy wherever you like
Buying outside the marketplace? Scan the invoice or delivery note when it arrives and your stock updates.
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Analytics and traceability
Consumption, costs, batches and movements in real time.
Simple, efficient purchasing.
Your inventory already knows what you need. In the Optident marketplace you compare the same product across our partner distributors and buy everything in a single order. Open to every dental professional.
Automatic cart
When stock runs low, Optident adds what is missing to the cart.
Verified distributors
A curated network of trusted dental distributors.
Compare and save
The same product across several distributors, on one screen.
One single order
Buy from several marketplace distributors from a single cart.
All your invoices, in one place.
Every invoice and delivery note you upload is kept in Invoices. Filter by supplier or quarter, see how much you spend and export everything for your accountant.
Invoice repository
Invoices and delivery notes from all your suppliers, easy to find.
Centralised purchasing
Everything you buy, from any distributor, in a single list.
Spend and consumption
Spend per month and per supplier, so you know where the money goes.
Export to your accountant
A ZIP with the original PDFs and a CSV summary, per quarter.
Why Optident?
What a distributor or a dental online store won't do for your stockroom.
| Capability | Optident | Distributors | eCommerce |
|---|---|---|---|
| Inventory management | Yes | No | No |
| Invoice and delivery note scanning | Yes | No | No |
| Automatic alerts | Yes | No | No |
| Price comparison | Yes | No | Yes |
| Automatic orders | Yes | No | No |
| Expiry control | Yes | No | No |
| Integrated marketplace | Yes | No | No |
| Phone and tablet access | Yes | Yes | Yes |
Real results in clinics like yours.
“With Optident, we stopped throwing away expired products and save hours every week. It’s like having an extra assistant in the clinic.”
Dra. Belén GonzálezClínica Dental Ferrocarril
“Automated alerts mean we never run out of critical materials.”
Dra. Elena HernándezDentisalud
Limited-time launch offer. Sign up now and keep this price for the first 12 months.
Clinic Plan
−50%50 € /month Reference price: 100 €
- Month 1Free
- Months 2 to 13€50/month
No lock-in · Secure payment
Everything included
- Unlimited inventory management
- Invoice scanning from any distributor
- Smart stock and expiry alerts
- Automatic orders
- Marketplace access
- Analytics dashboard
- Full traceability
- Access for your whole team
- Priority support in Spanish
Frequently asked questions
Any other questions? Write to us at support@optident.es.
How do I start using Optident?
Sign up and upload your first invoice. We detect its products and load them into your inventory, so you are up and running in minutes, with no support needed.
Is Optident easy to use?
Very. If you can use a smartphone, you can use Optident. Upload invoices, set alerts and order in one click. No technical training needed.
Is Optident a dental supplier?
No. We are a platform to manage your inventory that reads invoices from any distributor. In our marketplace we also work with partner dental distributors: you compare their prices and buy in a single cart.
How does the automatic cart work?
When a product falls below its minimum, Optident adds it to the cart in its marketplace with each partner distributor's price. You review, choose and buy in a single order.
Can my whole team use it?
Yes. Give all your staff access so they work on the same inventory: whoever receives the orders, whoever uses the supplies and whoever buys. That way purchasing does not depend on a single person.
Can I send the invoices to my accountant?
Yes. In Invoices you filter by quarter or supplier, select the documents and download a ZIP with the original PDFs and a CSV summary.
Who can buy in the Marketplace?
Any dental professional. In the marketplace you compare prices across our partner distributors and buy in a single order.
Can I use it on my phone or tablet?
Yes. Optident is cloud native and works on a computer, tablet or phone.
How long does setup take?
In a few minutes, with nothing to install. Every invoice you upload adds its products to the inventory, with their quantities.
What about my data and security?
We comply with the GDPR, encrypt data and host our servers in the EU. Only you and your team can access your clinic's information.
Ready to take control of your clinic's supplies?
Join the clinics already saving time and money with Optident.